By Nicole Tinkham
So, you’re looking for a storage solution for your files but don’t know whether to go with storage boxes or Bankers Boxes. We’re going to make this tough decision much simpler for you – a Bankers Box (made by Fellows) is actually the same as a storage box, just with a fancy name. Now it’s time to concentrate on the other decisions that come with choosing a storage box. You need to consider whether you want boxes or drawers as well as the various options when it comes to size, lids, and durability. Before making your purchase, make sure you choose the appropriate box – and use this blog as your guide!
Storage drawers function like a filing cabinet but resemble storage boxes. You can stack these cardboard boxes however you like and the handles on the front allow for easy opening. Storage drawers are ideal if you have limited space and need to access files quickly and frequently.
When choosing a storage drawer, think about how much space you have for storage. Heavy-duty storage drawers (maximum space-saving) are able to be stacked the highest (10 drawers high), saving you the most space. Extra space-saving drawers are able to stack seven drawers high while the basic space-saving drawers only stack two drawers high. Let’s take a closer look at some of the storage drawers available.
- The STAXONSTEEL maximum space-saving drawers have a steel framework that interlocks for heavy use. The steel frame reinforced drawers allow for smooth opening. They come in both letter and legal sizes. A metal base is also available, raising them about 2” above the ground, protecting files.
- Archive storage drawers are durable, lightweight, and moisture resistant with a plastic construction. They come in letter, legal, and even check sizes. For extra security, go with the build-in key lock option.
- The Super Stor is a heavy-duty drawer with a steel-reinforced support frame for stability. They are available in both letter and legal sizes and also accommodates hanging file folder frames. Stor/Drawer Steel Plus drawers are also available with a heavy wire frame for durability. They are available in letter, legal, check, and 5” x 8”sizes. Also consider the basic space-saving drawers. They stack 2 high and come in both letter and legal sizes.
- The File/Cube Box Shell acts as a cubby for storage boxes, eliminating the need to stack and re-stack boxes. For drawer style storage, just flip the lid and set the box inside. These come in letter/legal size (we will explain this size later in the post).
- Universal also makes storage drawers in heavy-duty (extra space-saving) and economy (basic space-saving) with letter and legal sizes available in both.
Unlike storage drawers, storage boxes open from the top with a lid. If you don’t need to access files as often and have the extra space, these are the best option for you. If moving files off-site, they are much easier to work with as they have handles on the side. The main features of storage boxes include the type of lid, the strength of the box, and size.
- Lift-off lid: They are separate from the box and easily lift off for easy access. For more secure storage, locking lids are available.
- Flip-top lid: They are attached to the box on one side, preventing lid loss.
- String and button: They will provide you with maximum security. Even if boxes are turned upside down, contents will be secure.
- Heavy-duty: Go with heavy-duty boxes if they require frequent access (4+ times per year). These are designed for heavy use and can be stacked the highest, also saving space.
- Medium-duty: Use these for occasional use (every six months). They can be stacked to a medium height.
- Basic-duty: Use basic-duty boxes if they don’t need to be accessed very often (once a year or less). They aren’t as sturdy and can’t be stacked as high as the others.
- Letter/legal: You will often see this size when looking for storage boxes and it may confuse you. Are they letter or legal sized? The answer is both. One direction fits letter size files but if you turn the box around (to the longer side), you can use it to store legal size files. If you have further questions about letter/legal size boxes, just stop in and we’ll show you how it works!
- Letter: They can only store letter size (8.5” x 11”) files.
- Legal: They are the appropriate size to store legal size (8.5” x 14”) files.
- Checks and forms: They are the ideal size for storing checks and deposit paper.
- Letter/legal end tab: They allow extra space for files that have an end tab.
- Binder: These heavy-duty boxes are made for storing binders. They are able to hold eight 1 ½” binders and an assortment of binders up to 3”.
- Computer printout: Like the binder size boxes, they are heavier making them perfect for storing heavy computer printouts.
- Binding cases: They come in 2 sizes: 2 ½” and 3 1/8”. The small binder pulls out of the storage case for easy access.
- X-ray film: These storage boxes are made specifically for x-ray films by protecting the sensitive films from dust and dirt. They also support the weight of standard 14” x 17.5” film jackets.
- Fast fold: Designed for quick and easy assembly.
- Presto: Offers instant assembly.
- Colored: Colored storage boxes are available in white/black, white/blue, white/green, white/red, and woodgrain. They are perfect for color coding!
- Recycled: Made from recycled content.
- Protective seal: The 3” seal protects files from dust and dirt.
- Drop front lid: Instead of opening from the top, they open from the side (ideal for end tab files).
- Hang’n’stor: These allow you to transfer file folders without removing them from hanging folders.
- Shipping and storing: This two in one deal offers shipping and storage all in one box. An adhesive strip seals the box securely so it can be shipped.
Filing can be a pain but don’t let shopping for storage boxes be the same. There may be several options to choose from but think about your needs first. Here’s a list of questions you should ask yourself before making a decision:
- Do I have any specialty items to store? (binders, checks, x-ray films, etc.)
- What size are my files?
- How much storage space do I have?
- How often do I access files?
- How high do I want to stack storage boxes?
- Will they need to be moved off-site?
- Is color coding necessary?
These questions will help you narrow down which type of storage box will best suit your needs. If you need further assistance when making your decision, feel free to contact us. You can stop in, give us a call (941-747-2995), or leave a comment in the box below. Also, don’t forget to follow us on Twitter, Facebook, and Pinterest!