4 Types of Labels You Need in the Office and Why

By Nicole Tinkham

4 Types of Labels You Need in the Office and Why.jpg

Labels are used in the office for three main purposes: shipping, organizing, and branding (water bottles, CDs, tags, etc.). However, you have many options within these three main categories. Labels come in a variety of sizes, special features, and colors. Label makers (both handheld and PC connected) are even something to consider. This guide will outline your options and help determine which type of label you really need.

Shipping labels

Use for:
Mailing large boxes

Size:
From 2” x 4” to 8.5” x 11” (full sheet)

Special features:
Avery TrueBlock Technology (covers up anything underneath allowing the reuse of boxes)
Weatherproof

Color:
White
Brown Kraft

Address labels

Use for:
Mailing envelopes

Size:
From ½ x 1-3/4” to 3.5 x 4”

Special features:
Avery Easy Peel
Mini-Sheets (for when you have only a few labels to print)
Print-to-the-Edge (for special mailings, invitations, and announcements)
Piggyback labels (outbound and return address in one)
Recycled

Color:
White (and matte white)
Clear
Metallic (gold and silver)

File Folder Labels
Use for:
Organizing file folders. (Learn more about types of file folders here)

Size:
Ranges with 15/16” x 3-7/16” being the extra-large option

Special features:
TrueBlock Technology (covers everything underneath)
Removable
Mini-sheets (for when you have only a few labels to print)
Dot Matrix Printer labels
Print or Write
EcoFriendly

Color:
White
Clear
White/Blue
White/Green
White/Orange
White/Purple
White/Red
White/Yellow
White/Black

Coding Labels

Use for:
Priority messages, color coding, identification, and more.

Size:
Rectangular – About 1” x 3” to full sheet (8.5” x 11”)
Round – Ranges from ¼” to 1-1/4” diameter

Special features:
High-Visibility (bright neon colors)
Label roll
See through
Label pad with room for notes

Color:
Neon colors (green, magenta, yellow, orange, red)
White
Black
Blue
Green
Orange
Red
Yellow

Branding Labels

Use for:
Branding and marketing solutions. For example, custom water bottle labels, packaging labels, brochure labels, CD labels, and more.

Size:
Various shapes and sizes to accommodate your needs.

Types:
Round labels (brown Kraft, foil, and glossy)
Rectangle labels (clear and pearl)
Oval labels (glossy and matte)
Square labels (white and brown Kraft)
Arched labels (white)
Label strips (Kraft brown)
Wraparound labels (for water bottles)

Print-to-the-Edge:
Extends colors to the edge of the label for a custom printed look.

Other branding items:
Tags
Door hangers (with tear-away cards)
Brochures (with tear-away cards)
Flyers (with tear-away cards)


Label Makers
Connects to PC
Handheld
Look for a future post on the various types of label makers.

The first step in the label purchasing process is to determine what the label will be used for. Are you mailing envelopes, organizing file folders, promoting your business, or color coding? This will narrow down your search. Next, you must consider whether or not you need anything special like color, a specific size or a label that can be removed. If you plan on printing your labels, make sure to get the correct type for your printer (laser or inkjet). Please contact us (941-747-2995) with any label questions as it’s easy to become overwhelmed with so many options!

Don’t feel like getting on the phone? Go ahead and leave your label questions and comments in the box below or connect with us on Facebook or Twitter!

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