By Nicole Tinkham
Besides the obvious new calendar for the year, there are a few other things you should do around the office to prepare for the year ahead. Organization is a huge one. You’ll want to get rid of any old files that you no longer need so they don’t clutter up your work area. You also want to have the supplies you need to work effectively. You may even want to rearrange your workspace so you can be more productive and get those New Year’s resolutions accomplished. It sounds like a lot of work but we’re here to walk you through the process. You know how they say “A Sunday well spent brings a week of content?” We believe this is true for the entire year. Get your office ready for the New Year with these 4 tips.
The first thing we recommend doing is going through your paperwork. Sift through your documents and ditch anything you no longer need. The second step in this process is sorting. We recommend creating 3 different piles:
• To be completed in the short term
• To be completed in the long term
We find this system works well but feel free to categorize your piles differently depending on the types of documents you have. You should be doing this to your computer files as well!
File & Label
Once you have your piles sorted out, it’s time to file and label them. This is an important step! Everything should have a place and should be put back in that same place after use. Don’t be afraid to label like crazy, file folders, desk drawers, file trays and all. You can never be too organized. Color coding where you can is a great way to organize. Create your own system and whenever you see that particular color, you’ll know exactly what it is and where to find it.
Again, do the same thing with your computer files, even your emails! Our favorite trick for organizing your inbox is to create various folders within your email to sort unread messages. Having an “urgent” file may be a good idea. This will contain all of your most important tasks that need to be completed ASAP.
Work smarter, not harder in the New Year! That means it’s time to reassess your work area. Rule #1: Have all important supplies that you use DAILY within arm’s reach. Think Post-it Notes, pens, stapler, etc. Your desktop needs to be the least cluttered area of your space. This will hopefully keep you stress-free. Any supplies you don’t use often need to go in a drawer. But don’t just throw them in there. Remember, everything needs a place.
While we’re at it, let’s talk about desk ergonomics. Here are just some adjustments you can make for a more comfortable work environment: Are you using your wrist rest wrong?
You’ve taken a look at what you currently have at your desk and we bet you’re missing some essentials that can help keep you organized throughout the year. Take a look at the list below to see what you may need.
• Post-it Notes
• Legal pads
• File folders
• Desk sorters
• Page flags
• Index dividers
• Correction tape
• Binder clips
• Paper clips
• Rubber bands
Having the right tools will help you get more done. Check your supplies often to make sure you have everything you need to get the job done.
We spend time getting our personal lives organized for the New Year (click here for tips on writing your New Year’s resolutions) but we often neglect our work life. Spending a few hours organizing doesn’t sound very exciting but you’ll feel so good coming in every morning to a nice clean desk. You’ll be able to get much more done and reduce your stress. We bet it’ll even put you in a better mood. Start the New Year off right by getting your desk in order! Let us know how you’re organizing by leaving a comment below or over on our Facebook page.